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Language Service Participation(013)

 

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Having a low level of skill in comprehending, speaking, reading, or writing the English language due to upbringing in another language entitles a student to participate in a suitable language program (ARS § 15-751.1).  The LEA shall determine what language program is suitable by using an approved assessment method. 

 Two transactions were designed for the language subject area: 

·         The Student Assessment transaction is designed to capture data concerning assessments administered to a student in order to identify a language need.  For help submitting Student Assessment see http://www.charterdata.com/charterdata/KnowledgeBasePages/AssessmentSubmission.htm

·         The Language Program Participation transaction is designed to capture data concerning entry to/exit from a language program in which the student participates.

How to use the Language-related transactions

 ·         When the student has a language-related assessment, submit the Student Assessment "add" operation to record that assessment in SAIS.

 ·         When the student begins participation in a language program, submit the Language Program Participation "add" operation to establish the student's program entry date.  (This transaction will automatically register the language need – if it doesn't already exist -- in SAIS for this student for the entire fiscal year.)

·         When the student ends participation in that language program, submit the Language Program Participation "change" operation to exit the student from that program.  (The Need information will not change on SAIS.)

·         If a student's participation was reported in error, submit the Language Program Participation "delete" operation to exit the student from that program.  (If there are no other language programs for the student this school year, this will automatically delete the language need for this student.)

Language Rules

 1.   At any given time a student may participate only in one language program.

 2.   ELL should always tie up to a membership at the school, so that when a membership ends the ELL program participation should end as well. 

 3.   When the last Language Program Participation item has been deleted for a given Need, SAIS will automatically delete that Need.  There is no necessity to submit an 011 transaction.

 To obtain the latest specifications see ADE publication "Transaction Overview"  Scroll down to Language Needs.

Instructions

In the following instructions click on the screenshot images for expanded views of the screenshots.

   
To start go to main menu/Needs

Double click on "Language Program Participation (013)
The form on the left is used for entering Language Service Participation transaction(013).

This transaction applies to needs associated with the Language Need group only. (See Table 1 for relevant needs.)

The Language Service transaction is designed to capture data concerning entry to/exit from a language program in which the student participates.

  • Select Calendar

  • Select Student

  • Select "Show New Record" if empty record is not showing

  • Select Calendar if not already selected (FY and Calendar is automatically filled in)

  • Select the drop down.  See Table 1 for needs associated with Language Service.

  • Select Service Code from the Service Description dropdown.

  • Fill in Start Date of service

    • Exit Date and Exit Reason will be filled in when student exits this service.

      • Note: Use Add Op Code to exit student

      • Use Change Op Code to correct exit date

  • Status  From FY 2008 leave status blank.  Previously the options were "New" or "Continuing" which still will be accepted by SAIS when changing previous FY's data.  This field will be ignored for FY 2008 and later.

  • The Op Code will normally be Add for entering a new service for a student. 

    • Delete Op Code is used when service was entered by mistake and needs to be removed.

    • Change Op code is used to correct::

      • Program Exit Date

      • Program Exit Reason

      • Language Participation Status (do not use FY 2008 forward)

  • When all information has been entered click on Save.  This will create the transaction and place it in the "Language Participation Transaction Record" list---see lower part of screen.

  • Review the record in the transaction record list.  If OK click on "Format to SAIS" button.  This will create a formatted transaction in the SAIS output buffer.

    • You may immediately view the transaction in the SAIS buffer by clicking on "Go Write File"

    • The transaction can be processed (sent to SAIS) later by going to SAIS Step 1.

 

Changing Elements

The following elements may be changed using this transaction with a "change" operation code.

  •  Program Exit Date

  •  Program Exit Reason Code

  •  Language Participation Status

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Table 1 Need groups, Needs, and Programs/Services
Need group  Need (used to be called need category or need type)  Programs/Services  Funded by
language  English Language Learner – ELL (changed in legislation
in 2002 from Limited English Proficiency – LEP) 		language programs  federal titles
state aid
special
education
(SPED)
the 18 disability categories (as of 7/1/1999: Autism, Emotional
Disability, Emotional Disability Separate Facility/Private, Hearing
Impairment, Multiple Disabilities, MD Severe Sensory Impairment, Mild
Mental Retardation, Moderate Mental Retardation, Other Health
Impairments, Orthopedic Impairment, Preschool-Moderate Delay,
Preschool-Severe Delay, Preschool-Speech/Language Delay, Specific
Learning Disability, Speech/Language Impairment, Severe Mental
Retardation, Traumatic Brain Injury, Visual Impairment)
 		 special education
services (used to be
called "service
types")
 		 federal titles
state aid
giftedness quantitative (math), verbal (language) , non-verbal
reasoning		 support programs federal titles,
state block
grants
economic free lunch, reduced lunch; homeless, migrant agriculture
employment,, immigrant, neglected, refugee


 
behavioral delinquent
health homebound support programs state aid
academic math, language arts (reading and/or writing), science,
school improvement, social studies, other academic
services		 support programs  federal titles
To obtain the latest specifications see ADE publication "Transaction Overview"  Last update 11-30-2006  
 

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