Need Transaction to SAIS

How to Submit Need Transaction(11) to SAIS including Homeless Need

The Student Need Transaction is used for needs that do not have a related service. The initial use will be to submit Eligilibility for Reduced Lunch.

Note: FY 2009 ADE collects "Homeless - Unaccompanied Youth" as a new need.

Note: FY 2007 ADE requires collecting Nighttime Residence for Homeless students-see Nighttime Residence. This data is collected in this transaction.

The function is available from the Main Menu/Needs- see the following image. The "About this selection" gives more information. Double click on the "Student Need Transaction(11)" to open the Need Transaction form- see below.

"Need" Transaction Form

Select Calendar
Find student by name or local student ID
Fill in required fields
- OpCode will be either Add, Change or Delete.
- Select a Need Code from Dropdown
- Enter the date the need starts on
- Optionally, enter the date the need ends
- Starting in 2007 enter Primary Nighttime Residence for homeless students i.e.Need Code = 6.
Click on Format 2 SAIS. The transaction will be created and saved in the SAIS Step 1 list for processing in the normal SAIS submission manor.
After the transaction is processed by SAIS and you have run SAIS Step 3- "Retrieve Status" the status information will be available from this form

Primary Nighttime Residence

Capturing of Primary Nighttime Residence for students identified as Homeless is a Federal requirement as mandated by the US Education Department:

TITLE VII-B OF THE MCKINNEY-VENTO HOMELESS ASSISTANCE ACT,
AS AMENDED BY THE NO CHILD LEFT BEHIND ACT OF 2001
CDFA Number 84.196; FORM APPROVED; OMB NO.: 1810-0650

Transactions
SAIS shall accept the submission of a Primary Nighttime Residence code when a Homeless need is designated.
Primary Nighttime Residence shall be captured from FY 2007 and forward only.c

The FY 2007 Needs 011 transaction format, with the additional data field, Primary Nighttime
Residence, shall be allowed to be submitted in fiscal years prior to FY 2007.

1.1.3.1 SAIS shall ignore the Primary Nighttime Residence field in Needs 011 transactions with aFY 2007 format submitted in fiscal years <= FY 2006. Primary Nighttime Residence shall be captured in a new field added on the end of the 011 Needs

Transaction.

If provided, the Need Exit Date shall be captured in a 011 add or change operation and the submitted Need Code in the 011 transaction is equal to ‘6’ (Homeless).